Accounting

MOCO focuses on project business and offers simple accounting preparation that does not burden the normal workday, reduces the effort of accounting, and ensures parallel oversight.

▶️ Tobias from MOCO introduces the activatable accounting in this video

Settings > Accounting > General

Neutral accounting export in CSV format, which is provided for import along with the collectively downloaded receipts.

Individual Extension
The CSV is automatically extended to include custom fields (invoice level – type single selection and single-line text).

CSV export in DATEV format (called "booking stack"), which is provided to the tax advisor along with the collectively downloaded receipts. The tax advisor imports the booking stack into DATEV (e.g. Kanzlei Rechnungswesen and DATEV Mittelstand Faktura mit Rechnungswesen).

Invoice data including receipts are transferred directly to DATEV Unternehmen online with a click. After provisioning, you or your tax advisor can then retrieve the data as booking proposals – depending on whether the financial accounting is done by you or your tax advisor with DATEV.
 
This is how the setup works:

1. Your tax advisor has ordered and set up the DATEV Invoice Data Service 1.0 in DATEV for you. If you handle the financial accounting yourself, you can independently set up the Invoice Data Service 1.0. More information can be found » here. Since the setup in DATEV is not so simple, DATEV offers support for ordering the data service and setting it up in DATEV.

2. In DATEV Unternehmen online, the extended processing form is activated (see image).
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3. After selecting and saving "Direct Transfer to DATEV Unternehmen Online", DATEV authentication is required. For this, you need DATEV SmartLogin. You will receive access to DATEV SmartLogin after successfully ordering the interface. If you already have a DATEV SmartLogin access, it will be provided with the necessary rights during the setup process.
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4. Once the connection is set up, create an export. With the export, DATEV assigns a "long-term token", so you don't have to log in every time.

5. If you encounter problems and error messages, visit the help page.

Export tailored to the BMD accounting software (Austria). Incoming and outgoing invoices (invoice data and receipts) can be exported from MOCO and then imported into BMD by accounting/tax advisors. The structured invoice data (CSV) is prepared specifically for BMD.
More info

Tip for importing into BMD
If all receipts are unzipped in the same folder as the CSV file, BMD can directly assign the receipts.

With the MOCO file interface, invoice data can be exported in the appropriate format for Banana – and then transferred to Banana via copy-paste. Banana accounting option: Setup and workflow

After choosing the accounting option, coordinate with your accounting department to set up accounts, etc. Then MOCO is ready for accounting export.

Under "General" you enter the standard accounts that should apply as a fallback.

Standard Debtors

If you select "Customer numbers if available", the customer number will be set as standard. The customer number is automated – or can be managed manually)

Tax Codes
Enter codes for the tax codes.

Settings > Accounting > Accounts Receivable

Select the default account. This can always be overwritten.

The accounts receivable numbers or accounts can be managed or changed in four places:
a) in the customer form
b) in the settings under "Accounting"
c) under "Invoicing" > "Accounting" >"Accounts" (sortable in ascending and descending order).
d) In the last step directly before the export, you can set a different account in the list.
With the customer import you can import the accounts receivable numbers.

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(1) Columns sortable
(2) Through the smart filter, you can see how many customers are managed with the default account. This can be the registered default account or, if chosen, the customer number.
(3) The accounts can always be overwritten via the dropdown

Set default account
Select in the settings under Accounting > General.

Revenue accounts for the tax codes
Choose these in the settings under Accounting > General.

Additional revenue accounts are currently limited in management: A revenue account can be set per invoice before export (under Invoicing > Accounting) if it differs from the standard. Further options (e.g., revenue accounts at the invoice item level) are on the longer-term roadmap.

Workaround with labels:
The labels with which invoices are marked/categorized are also available in the accounting area (filtering in the sidebar + in manual export).

Enter Standard Account
Select the Standard Account under Accounting > General, which will be set automatically if no supplier is chosen for an expenditure (= fallback) or if no creditor number is recorded for the supplier.

Import Creditor Numbers When Starting with MOCO
This can be done via the Supplier Import 

MOCO assumes that creditor numbers are assigned outside of MOCO – usually through accounting. They can be entered directly when creating a supplier or set later. Creditor numbers can be manually managed in the following places:

1. In the Supplier Form
Directly when creating the supplier or later via "Edit" (note the blue link "More Options").

2. In the Settings
Settings > Accounting > Creditors

Under Accounting > Creditors, you always have an overview of all creditor numbers (also called creditor accounts). By clicking on the "Standard Account" filter, you can see for which suppliers the set standard account is still used as a fallback (see above). The list can also be sorted in ascending and descending order. This makes it easy to find out which creditor accounts might still be missing. They can be set directly here by double-clicking on "Account". You have the same editable overview directly when exporting in the "Accounts" tab. "Expenditures" > "Accounting" > "Accounts"
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3. Directly Before Export
As a last option, you can overwrite the numbers directly in the list before export. Note: This change will only be saved for the respective expenditure and does not set the number for the supplier.

Automatically Assign Creditor Numbers
Please contact us if you would prefer this option – if there is a greater demand, it will directly influence further development.

In the settings under Accounting > General, you select the default account that is set when no expense accounts are stored.

Settings > Accounting > Expenditures

Categories can be activated in the settings under Accounting > Expenditures – and expense accounts can be stored.

After activation (1), you record the categories (2) and, if necessary, you can also fill in account suggestions (e.g., SKR 03 or SKR 04) via the blue link "Use suggestions for expense accounts?". The chosen standard tax rate is automatically preselected when the category is selected.

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For incoming and outgoing invoices (see example image from DATEV), the fields KOST1 and KOST2 can be populated via MOCO.
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In the settings (Settings > Accounting > Cost Centers), select which information should be transferred to DATEV. This can either be the project number – or a custom-defined entry at the project or document level (invoice/expenditure).

It can then be selected in the settings via the dropdown for mapping (2)
If you then select the desired cost center at the destination (3), it will be transferred with the accounting export.

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Settings > Accounting > Tax Rates

Here you will find the tax rates that were automatically added by MOCO (according to the selected country at account creation).

Standard Tax Rate
A standard tax rate is preselected for incoming and outgoing invoices. You can adjust the standard tax rate if necessary. It can be adjusted again at any time at the company or directly on the invoice.

Add More Tax Rates
Add more tax rates if you are also registered as a business in another country.
Note: For expenses from abroad and the EU that include taxes, always record them with the gross amount 0% (EU) or 0% (foreign) if you can no longer reclaim the tax.

If you are a small business owner and therefore exempt from tax, select the 0% tax rate. You can also enter a standard note (e.g., for Germany "According to § 19 UStG no VAT is charged") for the tax rate, which will automatically be displayed on every invoice – and, depending on preference, completely hide the lines tax and gross. Coordinate the legally correct text for you with your tax office.

For your invoice recipients (i.e., customers) abroad, you will usually have already preselected the correct tax rate. You can also enter a standard note (e.g., "Reverse charge" or "VAT due to the recipient") for the tax rate, which will automatically be displayed on every invoice – and, depending on preference, completely hide the lines tax and gross. Coordinate the legally correct text for you with your tax office.