How does daily billing work?

Users cost 15 EUR per month. All persons listed under 'Active Persons' are counted as users. If persons are added or deactivated in the middle of the month, MOCO calculates proportionally on a daily basis. For this reason, the number of users or the amount on the invoice may be odd.

Are the costs dependent on user roles?

The costs are independent of the functions used. Access rights can be reduced or expanded at any time.

Cost control for freelancers / externals?

Users can be deactivated at any time. For example, freelancers can be activated only during working hours and MOCO will only calculate this activated time.

How does support work at MOCO?

MOCO is a Software-as-a-Service (SaaS) with > 40'000 users without a contract. As a product team, we personally take care of all your concerns. This has proven itself for the following reasons: Ensuring the best possible service quality. Problems and suggestions come directly to us (further development closely based on general needs). The subscription costs can be kept low for everyone. All users can contact us via the in-app service at the bottom right in MOCO. We respond promptly. Tip: Describe the request well and send a screenshot – this is the most efficient way to clarify a question for both sides!

Is there an online demo?

Yes. You can test MOCO for 30 days free of charge. The demo account can be converted into a paid account at any time.

Are training sessions possible?

Yes. On request, MOCO offers individual online sessions.

Where can I find a kind of "manual"?

On the website under » Features all areas and topics are illustrated and described.

Do you also have videos?

On our » Vimeo video portal you will find tutorials on various topics (regularly updated).

Can I also subscribe without a credit card?

Yes, MOCO can also be subscribed via SEPA direct debit. The option is only available in EURO countries. Attention: In case of withdrawal, penalty fees are incurred, which we pass on.

Do I have access to backups?

Backups are created twice a day. However, access to the backup is only possible with a Private Cloud (booking of your own server instance). Each account can regularly use the export options and if very important data has been deleted by a user by mistake, we can restore an earlier state from the backups on request. » More information on security & operation

Will I be informed about further development (included in the subscription)?

In the app, always click on the bell in the top right corner when it turns red! In addition, we send an overview of the latest updates to the account holder 4 times a year.

Can I manage two companies within one account?

If the companies are legally separate or if you need a separate invoice number range and separate reports, it is recommended to create one account per company. If persons are registered with the same e-mail address, they can simply switch between the accounts at the top right (globe symbol) .

Where can I access my subscription invoices?

All invoices are available for download in the settings under 'Subscription'. If you also provide an e-mail address for the invoice address, MOCO will automatically send the invoice to this e-mail address as well.

Time Tracking

Capture & Predefine

Activate Time Tracking

Time tracking can be activated additionally. It is independent of the regular (project) time tracking – and is intended for companies that are legally or contractually obligated to record the start and end of work as well as longer breaks.

The running work time also helps to orientate how long a task has taken or how many project hours should be recorded for the day.

Activation for individual employees Time tracking can be activated with 'Personnel' access rights in the employee's form.
Activation for everyone If time tracking is selected as the basis for the Target-Actual comparison (Settings > Time Tracking), it will automatically be activated for all employees.

Capture

In the regular time tracking, a new row 'Work Start' & 'Work End' is displayed above the input form (1). Use Play and Stop to start the work time with a click and stop it (on the current day) – or use the popup by clicking on the work time to manually capture your work units (2). The breaks are calculated automatically.

Arbeitszeiterfassung Agentur, Consulting, Ingenieurbüro

Arbeitszeiterfassung Agentur, Consulting, Ingenieurbüro

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Predefine Working Hours & Automatically Fill In

For regulated working hours, the preset makes time tracking much easier. Only minor adjustments are then needed. For other preferences, for example, automatic recording via NFC/RFID tag is also an option.

Preset in the Profile
In the profile settings (1), you can specify the working hours from Monday to Friday under 'Working Hours'.
Arbeitszeiterfassung Arbeitszeit vordefinieren

Arbeitszeiterfassung Arbeitszeit vordefinieren

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MOCO enters for you
MOCO offers the predefined times via a blue link during time tracking. If you select the checkbox 'Enter working hours automatically every day' in the settings (2), it will be entered shortly after the start of the new day – and is ready for filling in with project hours at the start of work.

MobileApp, Automation, Button, Terminal

In addition to regular recording via the web interface, there are other alternatives: From the free MOCO iOS or Android app, to NFC tags and physical buttons. For other individual options, the API, the Zapier-Action "Record Presence", and automation via the Shortcuts app (iPhone) are available.

Mobile App

With the free Android and iPhone MOCO MobileApp, project time as well as working hours can be recorded.

Long Press App Icon for Check-In/Check-out
On iOS and Android, a long press on the app icon now also allows you to check in and out for time tracking.

Automation

The iPhone app can be combined with Apple's "Shortcuts" app. MOCO offers two actions for automation: Check-in ("Clocking in" for a new work phase) & Check-out ("Clocking out" to end an ongoing work phase). This allows for various automations to be created.

3 examples of individual automation

Check-in upon arrival at a defined location (Check-out analogously)
Check-in when connecting to a defined Wifi
Check-in when touching an RFID/NFC tag (stickers, can be placed at various locations such as desk or entrance door.
Practical example of a simple DIY "time tracking terminal"

With the upgrade to iOS 13, all iPhone 7 and later can read and write NFC tags.

The iPhone is compatible with all NFC Forum chips types 1 to 5, including: NTAG®, ICODE®, FeliCa™, MIFARE® (Desfire, Plus, Ultralight).

Automatischer check-in Arbeitszeiterfassung iOS

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Physical Button

Working hours can also be recorded using a button. This works simply and without programming knowledge. We demonstrate this with this case study: "Push the button" – Time tracking made easy – with MOCO & Flic.

Terminal by easy secure

Larger companies looking for a ready-made terminal solution might find what they need at easy secure. Easy secure has developed an integration for MOCO. Until we have more helpful information, if interested, please contact the provider directly: easysecure.com

Documenting Home Office

The time tracking includes an option for documenting home office days.

Homeoffice dokumentieren

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Print or export documentation:

Under "Work hours", the home office days are displayed in a separate column. The PDF extract there also has a "Home Office" column.

In the Target-Actual export, there is also a "Home Office" column. Per day & person under "Target-Actual" for the person. Per month and person under "Reports" > "Personnel".

See next section:

Overview, Extract, Exports

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In addition to the possibility of recording working hours under "Time Tracking" – the user has an overview & an extract available under the menu item "Working Hours" (1). As a personnel manager, you have this overview and extract option mirrored under "Personnel" for the person.

Filterable by period
Absence and home office are traceable.
Entries can still be edited here.
An extract can be created as a PDF (overview analogous to web view) with the relevant information: date, start of working time, end of working time, duration of daily working time, weekly working time
Additionally, individual work slots or break times can be traced via the alternative csv or xls extract. (2)

Custom fields selected for the hourly extract are displayed on the PDF extract for the working hours.

Working hours are also part of the

Target-Actual export per person and day (3) – for the person under "Target-Actual"
Target-Actual export per person and month (4) under "Reports" > "Personnel"

An overview of all persons is also available under "Reports" > "Time Tracking" > "Working Hours":
Arbeitszeiterfassung Bericht Personal

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By clicking on the day (1) the details are retrievable (2).
Global export (Excel) of working hours (Excel) per month and year: top right (3).

Filling Work Hours with Project Time

arbeitszeiterfassung und projektzeiterfassung kombinieren

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The difference between project time and working hours can be filled with a single click. This works for both a new entry and an existing one.

VIDEO: Thomas demonstrates the functionality

Tip for accounts that have automatic rounding of project hours enabled
In general, a small deviation in working hours is not a problem. However, if you want to prevent any deviation, we recommend recording the working hours in quarter-hour or 5-minute steps as well.

Stopwatch automatically ends at the end of working hours

If you use the stopwatch and click on the stop symbol, the running timer for the project time also stops automatically.

Irregularities, Control of Legal Requirements

Employees quickly identify the need for corrections and supervisors are relieved

MOCO can inform about deviations or irregularities. Once the display is activated in the settings under "Time Tracking" > "Work Time Recording", the information is shown for the individual as well as in the overview.

Your own personal note

Directly in their own time tracking, the individual can see if there are deviations on the day and can correct them (1,2).
In the extract under "Working Hours", each person can also review the entire month (or a specific period).

Arbeitszeiterfassung Tool Kontrolle gesetzlicher Vorgaben

Arbeitszeiterfassung Tool Kontrolle gesetzlicher Vorgaben

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Overview for the individual and all employees

For the employee under "Working Hours" (1) and in the overall report under "Reports > "Time Tracking" > "Working Time" (2), the person responsible for personnel can quickly see if there are irregularities. At both places, details for the day can also be accessed with a click. Additionally, at the top right, you will find an Excel download that lists the irregularities.

Arbeitszeiterfassung Tool zur Kontrolle gesetzlicher Vorgaben

Arbeitszeiterfassung Tool zur Kontrolle gesetzlicher Vorgaben

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Note on Time Tracking Despite Illness

If there are time tracking entries despite an absence day, an irregularity is displayed. This is especially helpful when using automatic time tracking and subsequently entering a sick day!

Mehr zu Zeiterfassung...