Management

If you select "Save as Draft" instead of "Create" for the invoice, you can prepare invoices without assigning an invoice number yet.

Revenue Forecast: Draft invoices are considered planned income in the financial reports

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Drafts are listed in the Smart Filter "Drafts" (2). If you also want to filter by drafts, activate the corresponding status symbol in the filter (3).

Invoices can be created as drafts using the bulk action – and then reviewed under "Invoicing" > "Drafts" and created with a single click (top left on the invoice page: 4).
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All invoices are listed under "Invoices" (1).
The default filter excludes drafts and ignored invoices. However, you can further filter individually in the filter area (2) . You can find a simple export option at the top right (3).
» All information about the export and the accounting exports

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Open invoices can be quickly and specifically displayed using the "Smart Filters" :
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Drafts
An invoice can initially be saved as a draft. No invoice number is assigned yet.

Created
If you choose "Create" when saving an invoice, an invoice number is assigned immediately. Subsequent changes can be tracked via the change log (below the invoice view).

Sent
Invoices sent by email are automatically set to "Sent". If the invoice is sent by mail, adjust the status manually.

Overdue
Once invoices have been sent, MOCO checks daily if an invoice is overdue. The invoice is then categorized as "Overdue". If set up, the invoicer receives a notification.

Partially Paid
If the recorded payment does not match the invoice amount, MOCO offers the option "Partially Paid". Further payments can be recorded at any time.

For invoices where payments differ due to discount, the status "Paid" is the correct choice. The discrepancies are handled accordingly in accounting.

After saving, the document is displayed with the deposited standard letterhead and can be downloaded as a PDF or sent. For dispatch or printing, an alternative letterhead can be selected from the dropdown on the right.

Send documents via MOCO or connect your own mail server.

Invoices can be sent directly via the detail view using the "Email" button. If you send individual invoices by mail, manually set the invoice status to "Sent". Only in this status is the overdue status checked.

With bulk dispatch, several invoices can be sent at once:
1. Go to "Invoicing" and select the Smart Filter "Created"
2. Select all or individual invoices
3. Click on "Continue" at the bottom right
4. Check dispatch information (Icon Tooltip with Info > Customize > Update)
5. Confirm dispatch
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To optimally prepare for bulk dispatch, check the following:

Under "Print view", you can select an alternative uploaded letterhead. With the selection "white", the proposal can also be printed on pre-printed letterhead.

An invoice is considered paid when the payment (amount + date) has been recorded for the invoice.

The "Ignored" status is intended for invoices that will not be paid but should not remain open. This status can also be assigned manually. An invoice will automatically be set to "Ignored" if it is canceled and no payment has been made. Similarly, the cancellation invoice will be set to ignored.

In accounts receivable management, these invoices are no longer relevant and are therefore excluded from standard filtering.

When preparatory accounting is enabled, they are included in the accounting export. They can also be exported separately and not transferred if needed.

Payments are recorded under "Invoicing" > "Payments". Alternatively, the payment can be recorded directly in the invoice view at the top right via the "+ Payment" button (see image).

Search invoices by reference number:
You can search for the reference number (QR invoices/ESR) in MOCO (Shift +7 – or under "Invoicing" in the filter under "More Options"). 

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Select all or specific invoices, then choose the action "Record Payment".
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Upload Camt File
Under "Payments" at the top right, you can upload the bank's camt file (camt.052, camt.053, and camt.054 files) for automatic payment reconciliation.

For automatically recorded payments, an "i" symbol displays the purpose of use, aiding traceability.

Matching via ESR, Invoice Number, QR Code Reference
For Swiss accounts, the reference number is used for identification.
For all other accounts, the invoice number must be included in the purpose of use to assign the payment to the invoice. If the QR code for invoices is activated, reconciliation can also be ensured via the reference.

Significantly Different Amount
During payment reconciliation via CAMT, MOCO actively alerts you if there is a significant difference between the gross invoice amount and the payment amount in a match. Assuming it's a partial payment, MOCO suggests "Partially Paid" as the status. As a user, you can easily change this to "Paid".

You can also reconcile your incoming payments directly through the bank connection. Multiple banks (and one or more accounts) can be connected. Payments to invoices are then automatically recorded (and the invoice is marked as paid).

Connect Bank
In the settings, connect your bank(s) and select the accounts.

Automatic Payment Reconciliation Four Times Daily
The automatic payment reconciliation occurs with an active bank connection and at least one selected account four times daily. You have an overview of all payments under "Invoicing" > "Payments".

No Older Than 3 Months
MOCO recognizes new payment outputs from activation. During each reconciliation, all invoices without payments are checked. Only when invoices or payments are older than 3 months are they no longer considered.

Purpose of Use Crucial for Successful Payment Reconciliation
For a payment to be assigned to the corresponding invoice, the invoice number or purpose of use must match. For automatically recorded payments, this purpose of use is displayed via an "i" symbol, aiding traceability.

Assign Payments Retroactively
If you choose in the settings to collect all payments, MOCO also records payments that cannot be assigned to an invoice. These are listed under "Invoicing" > "Payments" and can be assigned to invoices retroactively if needed:

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Payments that do not belong to a MOCO outgoing invoice can remain as they are to reflect the actual cash flow. Payments can also be recorded individually at any time.

If you use digital invoice entry, you can also reconcile expenditures with outgoing payments.

Labels can be used to categorize invoices or mark them on a short-term basis. These labels are also part of the Excel export, allowing for further custom evaluations.
» More about Labels

Document information can be extended by Custom Fields (visible or invisible in the PDF). They are part of the export and Accounting Export "Neutral (CSV)".